O planejamento da fase preparatória do pregão eletrônico na transição para a lei nº 14.133/2021: avaliação de conformidade na UTFPR

Abstract

This research aims to assess the compliance of the preparatory phase planning for service procurement processes carried out by electronic auction at the Federal Technological University of Paraná (UTFPR), in relation to the changes introduced by Law No. 14.133/2021, in the context of the regulatory transition that repealed Laws No. 8.666/1993 and No. 10.520/2002 and instituted the current public procurement regime. Under this regime, electronic auctions have become the main method of procurement, and planning the preparatory phase has become crucial to the success of subsequent stages and to obtaining more advantageous results, with governance acting as an integrating element between the two. The complexity of UTFPR’s management stands out due to its decentralized budget structure and the activities of the Regional Procurement Centers. The research adopts a qualitative approach and documentary analysis of processes registered in the National Public Procurement Portal (PNCP) and the Electronic Information System (SEI) of UTFPR. The assessment of compliance with the change guidelines was conducted based on a Checklist, applying the Pareto Principle (80/20) for sample selection and the GUT Matrix for prioritizing identified non-conformities and deficiencies. The results show that UTFPR has significant levels of adherence to certain change guidelines, such as segregation of duties, rationalization of hiring, and prevention of fragmentation. However, persistent challenges related to market analysis, competency management, and integration between Regional Procurement Centers are also revealed. The application of the GUT Matrix allowed for the prioritization of non-conformities and deficiencies treated as problems, identifying critical points that compromise the effectiveness of planning and guiding the proposal of internal control mechanisms. Actions are proposed aimed at standardizing roadmaps, creating competency banks, formalizing workflows, and establishing governance committees, with an emphasis on competency-based management as a cross-cutting strategic axis. These proposals are aligned with the 2023-2027 PDI and the UTFPR Governance, Integrity, Risk, and Control Policy, reinforcing the importance of robust institutional governance integrated with internal control mechanisms. It is concluded that improving planning in the preparatory phase is essential to ensure more advantageous contracts that are aligned with the public interest, contributing to the strengthening of governance and the effectiveness of public procurement management.